Document Management Specialist

Document Management Specialist

Genpact jest liderem globalizacji usług i technologii oraz pionierem w zakresie zarządzania procesami biznesowymi dla firm na całym świecie. Współpracujemy z ponad 800 klientami wykorzystując inteligentnie skonstruowane procesy, analizy i technologie. Oferujemy szeroką gamę usług branżowych. Należą do nich finanse i rachunkowość, ubezpieczenia i bankowość, zakupy & zarządzanie łańcuchem dostaw, obsługa klienta, aplikacje korporacyjne, zarządzanie infrastrukturą IT, zarządzanie zamówieniami.

Main Job Purpose:

Document Management Specialist is responsible for preparing all export documentation for the shipment of products from the Supply Units to the different markets.  You will work in the function in close cooperation with the dispatch and Ultralogistics team and the different sourcing units across Europe to ensure that all transports can leave the with right set of documentation.


  • Shipping documentation collection
  • Sharing digital & paper documents with client
  • Ensuring Documents are ready in timely manner
  • Ensuring storage of documentation and its availability for audits
  • Ensuring that correct priority is given to transport of customer service
  • Ad-hoc activities related to the above processes
  • Close cooperation with Dispatch team, Sourcing Units, Ultra Logistic team, and Customs

Qualifications What can we offer? 

  • University degree (minimum Bachelor)
  • Good communication in English – both oral and written skills. Ability to communicate efficiently with all levels of management and peers
  • Process development, improvement, and implementation experience
  • Self-motivated and independent personality with strong negotiation & problem-solving skills
  • Good understanding of supply chain and supply planning business drivers,
  • Well-developed interpersonal / communication skills
  • Ability to work under time pressure and quickly set priorities

Preferred Qualifications/Skills

  • Another European language will be an asset
  • Experience in supply planning or logistics is an asset
  • Advanced MS Excel

What can we offer?

  • Attractive salary
  • Stable job offers - employment contract
  • Work in a multicultural and diverse environment with employees from over 30 countries
  • Genpact supports professional tranings and great career development opportunities
  • Free access to our award-winning learning platform 
  • Benefits such as Insurance, Luxmed, additional vacation days, biking policy

As an Equal Opportunity Employer – we encourage you to apply to this opening position(s) with your preferred CV format. Please note that Genpact does not impose any CV format nor do we require you to enclose, a photograph to your CV as part of the application process. It is the candidate’s absolute discretion if he/she chooses to upload a CV with or without a photograph enclosed.       
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